📁 From Scattered to Strategic: Master Your Recruiting Workflow
Limiting Beliefs This Solves:
- “I’ll just keep everything in my inbox and find it later.”
- “I don’t need a system—this is just emails and videos.”
- “I’m not that tech-savvy. Organizing this stuff is too much.”
- “I don’t have time to build folders—I need to focus on getting recruited.”
These beliefs lead to lost documents, missed deadlines, duplicate effort, and a chaotic, unprofessional presence when it matters most.
✅ Liberating Truths It Facilitates:
- You can build a professional digital presence that mirrors how elite prospects operate.
- Organization is a competitive edge—coaches notice when you’re prepared.
- You don’t need to be a tech wizard. A clean, prebuilt folder system gives you clarity, control, and confidence.
🧠 The Transformation:
With this folder system, you go from:
- ❌ “Where’s that transcript?” → ✅ “Everything’s here in one click.”
- ❌ “Did I already send that video?” → ✅ “Check the Sent folder log.”
- ❌ “My files are everywhere.” → ✅ “My entire recruiting journey is structured, shareable, and impressive.”
🔧 What You Get:
- A plug-and-play Google Drive folder blueprint designed for college basketball prospects
- Smart naming conventions (e.g.,
YourName_Transcript.pdf) that save time and show maturity - Subfolders for Resumes, Game Film, Coach Communication, Pre-Read Materials, Thank-You Notes, and more
- Fully adaptable to your needs—whether you’re talking to 3 coaches or 30
“Professionalism isn’t just how you play—it’s how you prepare. This folder system turns you into someone coaches trust.”
— Former D3 Admissions Officer
📂 Folder Structure Blueprint: “YourName – College Recruiting”
📁 YourName – College Recruiting
│
├── 🫠 Academic Materials
│ ├── Transcript (Unofficial).pdf
│ ├── SAT Score Report.pdf
│ ├── Senior Year Course Schedule.pdf
│ ├── School Profile.pdf
│ └── Letters of Recommendation
│ ├── Coach Rec – Fierce AAU.pdf
│ └── Math Teacher Rec – Ms. Nguyen.pdf
│
├── 🏀 Basketball Materials
│ ├── Resume – YourName.pdf
│ ├── Highlight Video Links.txt
│ ├── Full Game Film – 2025 Spring Showcase.mp4
│ ├── Stat Sheets
│ │ └── 2024-25 Season Stats.pdf
│ └── Coach Communication
│ ├── Intro Email – Kenyon.docx
│ ├── Follow-Up Email – Babson.docx
│ └── Thank You – Occidental Visit.docx
│
├── 🧭 Campus Visits
│ ├── Campus Visit Strategy + Checklist.pdf
│ ├── Post Visit Reflection Worksheet – Babson.pdf
│ └── Photos & Notes
│ ├── Kenyon Visit Notes.docx
│ └── Babson Dorm Tour Photos/
│
├── 📈 Recruiting Tools
│ ├── Communication Command Center – Copy of Google Sheet.url
│ ├── Application Tracker.xlsx
│ ├── Demonstrated Interest Tracker.xlsx
│ ├── Pre-Read Submission Packet – Kenyon.pdf
│ └── D3 Recruiting Blueprint – Capstone Overview.pdf
│
├── ✍️ Essays + Story
│ ├── Why Me + Why Us Essay.pdf
│ ├── YourName Brand Story Builder.pdf
│ └── Personal Statement (Draft).docx
│
└── 📝 Admin + Forms
├── Common App Login Info.txt
├── FAFSA Submission Confirmation.pdf
└── NCAA Eligibility Center Registration.pdf
🏷️ File Naming Conventions
To ensure clarity and clean sharing:
| Type of File | Naming Format Example |
|---|---|
| Transcript | Transcript – Unofficial – YourName.pdf |
| Highlight Video | Highlight – Spring 2025 – YourName.mp4 |
| Resume | Resume – YourName – 2025.pdf |
| Coach Email | Intro Email – Coach Smith – Kenyon.docx |
| Visit Notes | Visit Notes – Babson – July 2025.docx |
| Recommendation Letter | Rec – Coach Thompson – Basketball.pdf |
| Personal Statement | Essay – Personal Statement – YourName.docx |
| Pre-Read Packet | Pre-Read – Kenyon – YourName.pdf |
🔐 Pro Tips
- Keep backups in both Google Drive and a physical USB or external drive.
- Set sharing permissions to “Viewer only” unless invited for feedback.
- When sharing multiple docs with coaches, compress into a folder titled:
YourName_Recruiting_Materials_Summer2025.zip - Use a Google Drive Shared Folder if you’re collaborating with a parent, trainer, or counselor.